Web Asset Manager features

Features overview

  • Easy to use
  • Accessible interface
  • WebDAV supports Windows Explorer access
  • Manage any document type
  • Store, retrieve and search TIFFs
  • Stores unlimited revisions
  • Lifecycle management
  • Set and maintain review dates
  • Automatic archiving
  • Workflow with task assignment
  • Collaborate with Work Teams
  • e-GIF, e-GMS compliant
  • Integrates with any taxonomy
  • Auto-categorise documents
  • Integrates with most CMS
  • AD, LDAP, SSL compatible
  • Comprehensive reporting
  • Full text searching
  • Full MS Office integration

Functionality features

File-type Management

  • Supports all major file-types
  • Unlimited number of files
  • Unlimited number of folders
  • Inherit properties for all Office document formats

 

Document Access:

 

- Windows Explorer

  • Keep a user-familiar view of the document structure
  • All permissions are respected in Explorer
 
- Document Management User Interface
 
A user-friendly view for:
  • viewing and accessing documents
  • administration
  • categorisation management
  • task assignments
  • collaboration
  • version views
 
- Office Applications
  • Check out and edit documents
  • Save a new revisions
 
Document Versioning and Revisioning
  • Unlimited versions and revisions of all documents
  • Saved documents are saved as revisions until published
  • Hyperlinks to linked documents are automatically updated
 
Publishing and Review
  • ‘Publish’ task moves documents from Draft to Published
  • Review date is either set explicitly or inherited
  • Email reminders when review is due
  • Documents in the archive may be purged or re-instated
 
Authentication
  • Two authentication systems are supported by default
  • Microsoft Active Directory
  • Internal Immediacy system
  • Supports .NET membership provider model
 
Workflow
  • Graphical web-based workflow designer
  • Many pre-configured Immediacy actions
  • Developers can extend and re-configure actions
  • Supports full document lifecycle
 
Deploy
  • To secure external web accessible store

 

Scanning

  • eCopy/OCR

 

Personal Areas
  • 'My Documents’ area for personal files
  • Shortcuts to ‘My Favourites’ in the DMS

MetaData

Uses recognised taxonomies
  • Comes with standard Public Sector taxonomies such as IPSV
 
Create unique taxonomies
  • Add unlimited custom taxonomies to the system

Integration

With Office
  • Full set of Office add-ins provides seamless operation with Office
  • Import images from the WAM into an Office document
 
With Immediacy CMS (version 5.3 onwards)
  • Integrates in the following ways:
  • Link to documents from Web pages.
  • Apply permissions to linked documents
  • Share documents between sites
  • Link to images
 
With Immediacy Taxonomy and Categorisation Manager (TCM)
  • An extra-cost module that allows a document to be auto-categorised either upon document import or upon request
  • Auto summary and keyword generation for search optimisation
 
With other applications
  • Any Windows application can use WebDAV to access a Web folder and therefore can browse and open existing files from the WAM and save new files if they have permissions

Extensibility

Plug-in architecture
  • Use .NET to extend the system
  • New plug-ins can be written to handle other file types
  • Additional tabs can be created to incorporate new functionality into the WAM interface
  • The event-driven interface architecture allows most system events to be programmed for unique functionality
  • Integrates with any corporate Anti-Virus solution
  • Extensible menu items to allow developer specified actions to be called from the UI for specific documents